North American Document Concierge
Moving to Spain or Portugal is exciting—until you get stuck dealing with federal background checks, state or regional apostilles, and certified translations. We step in to handle all the physical paperwork in North America so your visa application doesn’t hit a wall.
How We Take Paperwork Off Your Plate
Three clear steps from getting fingerprinted to holding stamped documents in your hands.
Background Checks & Vital Records
We walk you through getting fingerprinted through approved FBI channelers (or RCMP labs in Canada) and help you order the exact certified birth or marriage certificates required by foreign authorities.
Hand-Carried Apostilles & Couriers
No waiting endlessly on standard mail. We run physical courier drops directly to the U.S. Department of State in D.C., Global Affairs Canada in Ottawa, and individual Secretary of State offices across North America.
Sworn Translations & Review
Your documents are translated by official Traductors Jurados for Spain or accredited Portuguese sworn translators. We also review your employment setup to make sure it meets current remote income rules before filing.
Find the Right Level of Support
Pick the package that fits your setup to get started on your order form.
“Consulate-Ready” Pack
DIY Filing • Full Paper Prep
Perfect if you plan to file the visa yourself but want your background checks, apostilles, translations, and income verified first.
Turnkey Nomad Package
Complete Service • Lawyer Filing
Our most popular option. Includes full document prep in North America plus direct submission by our partner lawyers in Spain or Portugal.
Executive VIP Bundle
White-Glove • Full Family Service
Designed for executives and families who want priority rush couriers, complete civil record coverage, and a dedicated case manager.
Vetted Experts & Bespoke Relocation Solutions
We are North American documentation masters who work exclusively with top-tier immigration attorneys, vetted real estate locators, and accredited health insurance providers across Spain and Portugal. Need a specialized setup, custom family service, or multi-jurisdiction arrangement not listed above? Thanks to our extensive network, we craft fully bespoke packages.
Get in Touch for a Bespoke PackageHave Questions About Your Specific Setup?
Whether you have a complex W-2 setup, non-standard client contracts, or a tight family timeline, we’re happy to talk through the details before you order.
Common Questions About Paperwork & Visas
Clear, direct answers about document timelines and legal rules for Spain and Portugal.
Why can’t European lawyers handle US or Canadian apostilles for me?
Immigration attorneys in Spain or Portugal are experts at working with local government portals, but they don’t have boots on the ground in Washington D.C., Ottawa, or individual state capitals. They can’t run physical couriers to Secretary of State offices or manage North American fingerprinting. We handle all the physical legwork over here so your lawyer gets a complete, submission-ready file.
What is a sworn translation, and why are standard translations rejected?
Consulates and immigration officers in Spain and Portugal routinely reject translations from standard translation agencies or US notary publics. Spain legally requires a Traductor Jurado accredited by Spain’s Ministry of Foreign Affairs (MAEC), while Portugal requires officially sworn or certified translations under AIMA criteria. Every translation we deliver meets these exact legal standards for guaranteed acceptance.
How do you stop my background check from expiring before filing?
Criminal background checks carry strict validity windows (typically 90 days for Spain and up to 180 days for Portugal). Because physical federal apostilles in D.C. or Ottawa take several weeks to process, improper timing causes files to expire. We time your fingerprint capture and courier drops so your background check remains valid on the day your application is officially submitted.
I’m a W-2 employee. What is Social Security Form USA/E 1?
If you’re a US W-2 employee moving to Spain, Spanish law requires your employer to prove they are paying into Spanish Social Security OR provide an official exemption certificate (Form USA/E 1) under the US-Spain Social Security Agreement. During our pre-audit, we review your remote work letter to make sure it meets current rules—or help you adjust your agreement to a 1099 contractor setup if needed.
What are the current minimum income requirements for Spain and Portugal?
Requirements are tied to each country’s national minimum wage calculations. For Spain’s Digital Nomad Visa, the primary applicant requirement is calculated as 200% of SMI (plus additional percentages for dependents). For Portugal’s D8 Digital Nomad Visa, the income requirement is 4x the national minimum wage, plus an accessible bank savings box. We verify your exact figures during onboarding based on up-to-date government thresholds.
Can I order a single document service without buying a full package?
Yes. If you only need one specific service—like an FBI background check apostille or a sworn translation for a marriage certificate—you can get in touch with our team directly via our contact page, or message us on WhatsApp.